Easy methods to Arrange a Large Venture When You are Feeling Overwhelmed

Feeling overwhelmed by initiatives or duties that appear unattainable to perform? Listed here are 4 useful steps that can assist you get organized and again on monitor!

It’s been greater than a 12 months because the world pandemic radically upended our lives, however lots of the classes realized are nonetheless very recent.

One among my favorites has to do with my daughter Annie.

You see, for the primary couple weeks of our sudden COVID-19 imposed homeschool journey, my husband Chuck and I naively  figured our youngsters already knew what to do, and we principally simply allow them to be. In any case, they have been in fifth grade and eighth grade and used to managing their very own schoolwork. It wasn’t till Annie repeatedly missed a couple of reside lessons that we realized one thing was amiss and started paying extra consideration.

What we discovered was a mess

She had at least 50–sure FIFTY–tabs open on her browser. She refused to shut any of them as a result of she was afraid she wouldn’t be capable of discover something. She had dozens of unread emails from her academics. And he or she was so behind in each class that she was failing most of them. In truth, she had fallen so behind on her schoolwork that we weren’t even certain it was doable for her to catch up.

Whereas she had informed us she was positive, the reality was that she had spent two full weeks in utter confusion and overwhelm.

And once we lastly sat down along with her to see what was occurring, then took the time to type by all of the assignments and coursework that she’d want to complete by the top of the 12 months with the intention to cross, we have been uncertain it was even doable.

However we needed to attempt. And let me simply let you know. Determining find out how to get her again on monitor was HARD. There have been SO many moments of frustration and anger, a lot yelling, and lots of tears shed. For each two steps ahead, it felt like we took one step again. And but, little by little and little by little, she’s did the unattainable. She introduced her grades up from Ds and Fs to a few A’s and a B+.

And as I look again on that point, I understand there have been some very clear steps Annie took to show issues round and get again on monitor–the identical steps we most likely all ought to take once we’re feeling overwhelmed by a undertaking or job that appears too massive or laborious to perform.

Easy methods to Arrange a Large Venture When You’re Feeling Overwhelmed

Trello board organizing a big project


Earlier than she might do anything, Annie needed to take a step again and get some techniques in place to maintain monitor of her work. I helped her manage her browser with bookmarks in order that she didn’t need to maintain so many tabs open, and confirmed her find out how to learn & then archive emails after she didn’t want them. Lastly, collectively we created a Trello board for all her assignments & assessments, then shared it along with her trainer in order that we might all be on the identical web page.

To be sincere, it was this Trello board that was actually the sport changer.

Trello, for these of you who’ve by no means heard of it earlier than, is a undertaking administration instrument. Whereas there’s a premium model out there, I exploit the free model and it really works simply nice for private stuff. It really works by permitting you to create columns (which they name lists) and playing cards, which you’ll then configure into no matter is smart to your explicit undertaking. It’s very straightforward to make use of, and is on the market each on-line and as an app for both cellphone or desktop.

Right here’s my primary course of for making a Trello board for a undertaking:

    • CREATE A NEW BOARD – Give it a reputation that is smart, so that you’ll know at a look what that specific board is about. It’s also possible to choose a background–both a coloration or select from one of many out there inventory images to match the board matter.
    • CREATE COLUMNS FOR YOUR BOARD – This would possibly range relying on what precisely your undertaking is, however sometimes you’ll have not less than one column for all of the duties that have to be accomplished, one other column for duties that you simply’re engaged on proper now (both a “This Week’s Duties” or “At the moment’s Duties” column), presumably a column for struggles or roadblocks, and a column for accomplished duties. Typically these columns are arrange from left to proper, and your purpose is to in the end transfer all of your duties from the grasp job checklist to the finished column.
    • BRAIN DUMP – At this level, you’re prepared to begin filling up your board with duties, however with the intention to try this, you’re going to want to do a mind dump of each job you’ll be able to presumably consider that’s associated to this undertaking. If it’s a college undertaking, it’d imply going by the syllabus and writing down each check, chapter, and task. Or it’d simply be a complete bunch of ideas floating round in your head proper now. However get it out of your mind and onto a chunk of paper.
    • MAKE A SEPARATE CARD FOR EVERY TASK – When you’ve obtained your checklist of duties in hand, you’ll then create a separate card for each single job. Playing cards are straightforward to make with only a title, however additionally they can help you get a bit fancier–you’ll be able to add information, add checklists, add a canopy picture, add labels and extra. My recommendation is to begin so simple as you’ll be able to, and solely add as you’ll want to.
    • REORDER YOUR CARDS IN ORDER OF PRIORITY – In your grasp job column, be sure your playing cards are ordered so as of precedence, with a very powerful and pressing duties on the high and the least vital duties on the backside. Then, if you find yourself selecting which duties to work on for the week, you’ll be able to simply see and choose a very powerful duties.

I do know generally it’s simpler to know one thing when you’ll be able to really see it in motion, so I made a rapid video to stroll you thru these steps and present you some examples of how my household makes use of Trello to remain organized. You possibly can watch that HERE.


The following factor we did was create a recurring schedule that gave Annie a really stable rhythm and routine to her week. Utilizing Google Calendar (one other free instrument), we blocked out all her lessons and assembly occasions to ensure she would at all times know the place she was presupposed to be, plus added the zoom hyperlinks for every class in every time block to make getting there as straightforward as doable. We additionally arrange alerts to remind her earlier than a category was going to begin, and created time blocks for what she needs to be engaged on in her unstructured time. For Annie, having this construction and rhythm to her week was key!


As a result of she was so behind, and since her job checklist was so daunting, we taught Annie find out how to work in one thing often called a “weekly dash.” It’s whenever you select only some very particular duties to work on every week (or every day) after which drive your self to “dash” to get these objects carried out when you ignore the whole lot else.

She began assembly along with her (fully unimaginable) homeroom trainer at 8:15 each morning, which was SO useful, and collectively they might discuss what she wanted to work on that day, then put these duties within the applicable column in Trello. That means everybody was on the identical web page with precisely what Annie wanted to be specializing in every day, and Annie was in a position to have the satisfaction of shifting these duties into the finished column as she obtained them carried out.


Each time Annie was in a position to transfer a card into the finished column, we celebrated! Each time certainly one of her grades went up even only one p.c, we celebrated. And whereas there have been many frustrations and setbacks alongside the way in which as effectively, these little tiny wins have been what stored us going. And with each win, we noticed her confidence develop as effectively, which was SO value all of the battle.

Alice Walker as soon as mentioned that “each small optimistic change we make in ourselves repays us in confidence sooner or later.”  Alongside those self same strains, a sensible Chinese language proverb says, “the person who strikes a mountain begins by carrying away small stones.

And it’s true–our largest feats are at all times the results of small actions taken persistently over time.

Irrespective of how massive the problem at present in entrance of you, you’ll be able to full it so long as you’re keen to take one tiny step at a time.

And in case you’re feeling overwhelmed and don’t even know the place to begin, then attempt these 4 steps first!

  1. Get organized
  2. Create a schedule
  3. Deal with at some point at a time
  4. Rejoice your wins!

I promise that you’re able to a lot greater than you suppose!

Need extra organizational suggestions? Don’t miss these worthwhile sources!


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